A stat that shows just how important document management is? Healthcare professionals spend up to 30% of their time looking for information. That’s a big chunk of the day, time that could be spent with patients! Let’s dive in and see how our system can bring order to your document management.




No more lost documents ever!

Our Medical Document Management Software puts everything at your fingertips. Never misplace another file and keep your workspace tidy.

Centralise all medical records

Attach files to patient charts instantly

Search documents with ease

Upload PDFs, images or forms




Edit inline medical forms using MS Word







medical-documents-management-consultation-with-images




Collaborate and Share like a pro

Working with colleagues has never been easier! Share documents within the clinic or across departments with one click.

Share files securely across teams

Assign user roles to control access

Attach documents to consultations

Get real-time updates





Access Files Anywhere in your network

Never be tied to your desk again. Our program lets you access medical documents wherever you are, whether in the clinic or at home.

Works across multiple devices

Review charts and records remotely

Friendly design for flexibility




Document Template Selection






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Built for Medical Workflows—Speed up your day

Designed for healthcare professionals, our software eliminates unnecessary steps and makes document management quick and easy!

Automatically organize patient records

Create custom templates for common files

Attach reports directly to patient encounters

Track document history with timestamps



Top Medical Document Management Features

All stored in the Database

Visualize the content inline

Generate documents from Templates

Accesible to the Lab and Imaging staff

Scan or Capture from devices

Generate through Health Messaging





Centralised Document Storage

Centralised document storage is at the heart of any good medical document management system. In our software all files – patient records, lab reports, medical certificates – are stored in one place. This means healthcare providers can access patient information without having to search multiple systems or paper files.

  • Patient records, medical images and documents are stored together
  • Can attach multiple file types (PDFs, Word documents, images)
  • Accessible from different workstations in the clinic
  • Customisable folders for organisation by specialty, patient or date

With a centralised storage system you don’t have to worry about losing important data. It’s all there in one place, ready to be pulled up in seconds when you need it most. You just search by patient name, date or keyword and it’s all right there in front of you.


View Content Inline

One of the features that sets our system apart is the ability to view documents inline within the patient’s chart. No more downloading files just to take a quick look at a lab result or prescription! This is especially helpful when reviewing patient histories as all the relevant information is right there.

  • View PDFs, images and reports in the patient chart
  • No external viewers or additional software required
  • Supports multiple document formats including DICOM for medical imaging
  • Inline viewing makes multi-tasking easier – switch between documents seamlessly

This kind of visualisation keeps the flow of information smooth and uninterrupted and is a huge time saver for doctors and support staff.

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Document Templates and Customisation

Our system is designed to help medical professionals document faster through templates. Whether you’re writing a referral letter, medical certificate or patient report the system comes with preloaded templates that can be customised to suit your practice. You can even create your own templates for frequently used documents so everything is consistent across your clinic.

  • Over 30 pre-built templates for letters, reports and medical certificates
  • Customisable fields to suit your clinic’s needs
  • Save time on repetitive documentation tasks
  • Consistent document formatting across the clinic

Templates are essential for professional and uniform patient communication and save time on manual formatting.

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Medical Records Integration

One of the best features of our document management system is the integration with patient medical records. All patient documents – lab results, consultations – are linked to the patient’s chart. This means no document is ever out of place and a patient’s medical history is complete and up-to-date.

  • Patient charts link to all relevant documents automatically
  • Attach documents from the consultation view
  • View lab results, imaging reports and medical histories in one place
  • Simplifies auditing by linking records to patients

This kind of integration reduces errors as medical staff no longer have to cross reference multiple systems to get the full picture of a patient’s care history.


Laboratory and Imaging Integration

Managing lab results and imaging can be a hassle in any medical practice. But our system integrates with laboratory and imaging systems and pulls in all the necessary data in real time. This means no delays in getting lab results and medical imaging files are always available.

  • Import lab results directly into the patient’s medical chart
  • Supports DICOM files so radiologists can view images within the system
  • Automatically attach lab test results to the correct patient file
  • Reduce manual entry errors by syncing results in real time

By integrating your document management system with lab and imaging departments you’re ensuring critical data is never delayed and always accurate.

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Scan or Capture from Devices

For clinics that still have paper in some areas our system allows for easy scanning and uploading of documents. You can scan documents into the patient’s chart or capture images from diagnostic devices and upload them into the system. This makes the transition from paper to digital easy.

  • Scan paper documents into the patient record
  • Capture images from connected devices like ultrasounds or digital x-rays
  • Files are uploaded and indexed instantly
  • Keep a fully digital environment without losing paper records

Having this ability to merge both digital and paper documents into one system means nothing gets missed.


Generate through Health Messaging

One of the unique features of our system is the ability to generate and send documents through health messaging. Whether you need to send a referral to a specialist, lab results to a consultant or a patient a copy of their medical certificate, it’s all possible through the health messaging function.

  • Send documents within the healthcare network
  • Send updates to specialists or colleagues
  • Track sent documents and confirm receipt
  • Patient communication made easy with document sharing

This is great for keeping communication lines open and efficient in multidisciplinary practices.


Medical Certificates and Attendances

Our document management system also includes medical certificates and attendance management. These documents can be generated from templates quickly, reducing staff admin. You can even track and record patient attendance, making follow ups and appointments easier.

  • Generate medical certificates directly from the system
  • Track patient attendance and appointment history
  • Customise certificates to your clinic’s standards
  • Attach certificates to patient files automatically

This ensures your clinic has accurate records of patient visits and reduces confusion and improves care.


Medical document management software is not just about storing files – it’s about making the day to day of your clinic run more smoothly. With a centralised system for all documents, seamless integration with patient records and labs and inline document viewing and scanning our system helps medical professionals focus on what really matters – patient care. Whether you’re a solo practitioner or managing a large clinic our system adapts to your needs so you can stop worrying about document management.

This kind of all-in-one solution is essential for keeping modern healthcare practices organized, efficient, and focused on providing top-notch care to every patient.



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Simple and quick trial setup. Have it up and running in less than 5 minutes

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Trusted by hundreds of healthcare professionals


We needed a software compatible with EDI Healthlink EReferrals in NZ, to send and receive referrals and letters. We liked Vertikal Systems' medical and billing software for its easy to use interface.

Vertikal did integrate the EReferrals system and provided customizations specific to our practice. We're using the system since 2015, and we highly recommend it.

Terry Brown Director / Senior Sonographer

Highly customizable tool with an accommodative and helpful support team. Lots of support from the technical team .Gives you a comprehensive image of your activity ,not only from the medical aspect but also from financial and administrative aspect.

Easy to use, easy for staff to learn, provide everything that a multiple room clinic need, even works also on a small hospital .Nice graphics ,user friendly ,organized and exact .

Dr. Voicu SimedreaOwner

We have been using Patient Manager medical software by Vertikal Systems since 2009, it was our choice after comparing and considering many other competing products.

We found the program to be robust on the network as it did not utilize or require large amounts of system resources for processing of data, easy to install, with a very short learning curve enabling mastery of the program in a very quick time frame.

George Vanderpool CEO HealthCare Barbados
Barbados
www.healthcarebarbados.com

I have been using the PMA for about 3 years now. I have been very happy with the software and technical support offered.

Dr. Poyap James RooneyMBBS, PG Dip AVM

Frequently Asked Questions

Yes, purchasing Patient Manager or Hospital Manager is a safe deal for you.

If you're not 100% satisfied using our system, you have available 30 days to request a refund.

guarantee-moneyback

The software is delivered as a Windows application. The typicall deployment is on premisse, however it can be configured to work over the internet.

In any scenario, the database will be hosted safely on your computers or on internet servers you own and control

The architecture is client-server, meaning that the installed software will connect to a database, either locally or on a server.

Our products are sold as subscription service, so you’ll be subscribing to license activations rather than owning the software outright.

This means you’ll pay a monthly or yearly fee per computer \ user \ terminal, and our company will be responsible with technical support, software maintenance and development of updates.

The software is a business software which manages critical business information, like patient records, billing records and so on. As a business owner, you do not want down times or interruptions in the workflow of your company. As part of the subscription you will be supplied with technical support, maintenance updates, feature updates and customizations.

All software updates are included for free, as part of your subscription.

As part of your subscription you will receive unlimited email support, and limited live support - depending on your plan and volume.

Live support which exceeds your included support, is paid. Also, software customizations per your requirements, are delivered as a paid service.

If the live support needed does not exceed the support included in your plan, there are no extra charges.

Yes, the software is using industry standard database systems, like MySQL and SQLServer. The scaling is only limited by the hardware and network infrastructure.

The system allows the import of patients lists, items, initial stocks, initial balances and so on, from CSV\Excel files. These formats can be typicaly exported from your old system.

For special migrations, we will provide them as a paid service. Kindly contact us at support@vertikalsystems.com for further discussions.

You can purchase online with credit card (Visa, MasterCard/Eurocard, American Express, JCB and Diners Club), PayPal. Online payments will be processed safely and securely through MyCommerce platform, a leading e-commerce provider

credit_cards

For other payment methods, like bank\wire transfers, kindly contact sales@vertikalsystems.com.

To start, first request a quote from the links below:
- for solo users or clinics - Quote Request for Patient Manager
- for large clinics or hospitals - Quote Request for Hospital Manager

We perform and deliver customizations on a case to case basis, depending on how they fit with the program's design. Contact us at support@vertikalsystems.com for further discussions.

After 30 days, the provided trial license will expire, and to continue using the system you will need to purchase a full license.

We hope that after the first month of trial you will know if the our system is a good fit for you. Should you have any further questions, contact support for assistance.

Should you need more time to trial in order to make the purchase decision, contact us for a license extension.

Various levels of support and consultations are available depending on your needs.

You can choose to work with our regional partners, who will offer on-premisse support, or with our support team via chat, phone, email.

Start your 30-Day Free Trial

Simple and quick trial setup. Have it up and running in less than 5 minutes

GET STARTED FOR FREE

No signup or credit card required!