Medical Document Storage

In today’s medical world, managing documents can be overwhelming. Everyday hospitals and clinics generate thousands of patient records, test results and imaging files. That’s where our Medical Document Storage system comes in, so you can keep these critical files in one place, in one view and in control. Let’s see how this document storage works.


Centralised Document Storage

Our system consolidates all patient related documents into one central storage. Centralised storage eliminates the problems that come with scattered or locally stored files. By having one single and secure location for all files, users have access and accuracy guaranteed.

  • Single Source: All documents are available to authorised users within the network, no delays in patient care.

  • One Version: Only one copy of each document in the system, no confusion and no versioning errors.

  • Access Control: User roles control document access, patient confidentiality without compromising access for relevant staff.

Centralisation in our system eliminates the need for duplicated storage, so storage space is optimised and data management tasks simplified.


Storage in Central MySQL or SQLServer Database

Our software is integrated with MySQL and SQL Server databases to cater to different data management and storage needs. Users can choose the database that suits their needs based on storage requirements and network capacity.

  • SQL Server for High Volume: For large practices, SQL Server is robust in handling large data and many users.

  • MySQL for Flexibility: Known for its flexibility and scalability, MySQL is best for high storage and multiple access points.

The software is installed on each workstation, connecting to a shared database server, so all users are working with latest information. This setup makes data backup and maintenance tasks manageable from the server .


Quick Retrieval with Powerful Search and Filter

Our document storage system has a powerful search function, users can filter and retrieve documents easily. The search options are designed to find files quickly even in thousands of patient records.

  • Keyword Search: Enter keywords to retrieve documents instantly.

  • Date Range Filter: For precision, date range filters can filter results by document date.

  • Patient Search: Find a patient’s file by name or other identifiers.

These search and filter options speed up document retrieval, no more wasting time and users get the information they need in seconds .


Multimedia Support

Document storage is not just text files; our system supports various multimedia formats, images and videos. This is important for medical environments that need to include imaging studies or scanned documents in patient records.

  • Dicom Imaging: Include DICOM images in patient records, easier to manage imaging results.

  • TWAIN and DirectShow Support: Devices like scanners and cameras connect directly to the software, image capture and storage.

  • Document Scanning: Users can upload scanned documents, convert physical records to digital format and accessible from any workstation.

Multimedia support means all types of patient data – documents, images or videos – can be managed in one place, a complete patient history for easy review .


Patient Document Life Cycle

Managing patient documents life cycle is made easy with the tools in our software, systematic document management across the entire life cycle. The life cycle features are designed to handle document updates, versioning and deletion, to keep only the latest and relevant data.

  • Document Creation and Templates: Start with pre-defined templates or create your own to standardize records.

  • Versioning: Edit documents directly in the system without creating multiple versions, no errors.

  • Archiving and Deletion: As records get old or obsolete, options for archiving or deletion to keep the database organized and relevant.

Our life cycle management reduces the clutter of unnecessary data, supports best practice for patient record keeping and easy access to important information .


Collaboration and Multi-User

In any healthcare facility, collaboration is key. Our software’s multi-user feature allows seamless access across different roles, authorized users can work on or view documents as needed.

  • Role-Based Access: User permissions are based on roles, secure access levels that match user needs.

  • Real-Time Access: Multiple users can access and update the same record, real-time collaboration.

  • Shared Templates and Files: Shared templates for multiple users to speed up document creation and standardization.

Multi-user in our software ensures patient information is always up-to-date and available to those involved in patient care, a collaborative environment with security and organization .


In summary, our document storage has all the features you need – centralized database, multimedia, search, multi-user.



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